Formal Letter 1
You recently went on a business trip and stayed in a hotel. On getting home, you realized you left some things at the hotel. Write a letter to the hotel manager.
In your letter, you should tell:
- details of your stay
- the items you left behind
- what you want the manager to do.
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I am Srikanth Gupta, who stayed in your hotel in room number 803. I had an important business meeting with one of the clients in our nearby office. We had a luncheon in the basement of your hotel. I am writing to you because I left my mobile phone at your hotel. It contains a lot of information.
It is a brand new Nokia phone with all the latest features. It is metallic silver in colour with a blue cell phone cover. I know the credentials to unlock it and will let you know once you can locate it. It contains some important data related to the business meeting, which will be very dangerous if it reaches our competitors. Also, my integrity will be suspected.
I need your help in this regard. I always placed my mobile on the bedside table of room 803 before sleeping. In the morning I used to go to the office. I think I missed it during the luncheon. Can you please search and locate the mobile phone for me. Also, let me know if you need any additional details regarding the same.
Awaiting your reply.
Formal Letter 2
Write a letter to a hotel manager in another city for an upcoming 2-day business trip for you and your colleagues.
In your letter, you should tell:
- Introduce yourself and colleagues
- give information about the business meeting
- tell other requests you might have.
I am John Adams, Manager at ABC company. It is one of the prestigious companies headquartered in Santa Clara, California, and we have our branches spread all over India. Our company specialises in bridging the gap between wired and wireless communications.
Our company has organised a business trip of 2 days, at St. Andrews Auditorium, Mumbai. The trip will be for two days and two nights. We will be arriving on Monday morning, and will check out on Wednesday morning. We have selected Le Royale Median as it is close to the auditorium. The budget allocated is $2000.
We are a team of twenty members and need first-class double sharing rooms. That makes ten rooms. Also, we need uninterrupted wifi throughout the stay. We expect pick and drop services to and from the airport and the auditorium. I want to book a buffet for breakfast, lunch and dinner.
Please let us know if you can accommodate us. Also, let me know if there are any offers/packages for the corporate sector.
Formal Letter 3
Write a letter to your local council that the road in front of your house is damaged.
In your letter, you should:
- tell him your name and where you are living
- describe the problem
- suggest what you want him to do for it.
I am a resident of MG Road, Bangalore. I am writing this letter to express my anguish over the negligence of the municipal authority regarding the damage in the road right in front of my house.
First of all, the authorities did not use high-quality raw materials when laying the road. The poorly laid road, not being able to withstand the heavily loaded trucks and also due to poor drainage, has developed deep cracks. Due to this, it has become hazardous to ride two- wheelers. When it rains, water accumulates in the holes, and there are high chances for vehicles to skid and cause accidents. I wrote to the municipal authorities, and they sent a technician who said the road had developed alligator cracks, and a full depth patch should be performed.
It has been a month since this report was given. I wrote several letters to the municipality who complained that they are running out of funds to take up this project. Please allocate the necessary funds to complete this task on priority.
Looking forward to your quick action on this problem.
Formal Letter 4
Write a letter to the government about the lack of sports facilities in your hometown for people of your age.
In your letter, you should tell:
- what facilities you want
- why you want them
- what suggestions you can give
I am John Smith, and I am doing my eleventh grade in St.Xaviers School in Hosanagara Panchayat. I am writing to you to bring to your notice that there is no sports complex in my town. My Dad works for the Central Government, and he is deputed as a sub-collector of my hometown. I am a tennis player and was surprised to find that there was no dedicated area to practice tennis.
I request you to build a sports complex in our hometown. It will benefit the residents in various ways. Students of my age can spend their leisure time effectively. If things improve, we can appoint coaches for multiple sports activities, and people from my town might get chances to play for national tournaments.
Most of the barren fields here which are being converted to industries can be acquired by the government and can be used for building the Sports complex.
Awaiting your immediate action.
Formal Letter 5
You are not happy with the course you are doing at the college and would like to change to a different course. Write a letter to the college director requesting to change your course.
You should include details about:
- What course are you doing now?
- Why you are not satisfied with that course?
- What course would you like to change?
I am Srinath Bhatt, enrolled in civil law in your esteemed institution. I completed my high school from Christ Higher Secondary School, Bangalore, and qualified in the entrance exam of your College and secured a rank within the top 100. So I was free to choose any course I wanted. Initially, I opted for Civil law and completed my first semester successfully.
But I did visit a career counseling session where they outlined the job opportunities and salary packages of various courses in law. After attending the course, my pursuits changed. I think I will perform better in Corporate law, which has enormous job opportunities. So I am writing to request you for a change of course from Civil law to Corporate law.
It has just been one semester, and the syllabus was common for all variants of law. So I believe the transition would be smooth. I assure you that I will exceed expectations in the new course.
Looking forward to hearing from you soon.
Formal Letter 6
You recently visited a local restaurant and had a very good meal. Write a letter to the editor of a local newspaper.
In your letter
- explain where the restaurant is
- describe what you ate in the restaurant
- say why you would recommend the restaurant to others
I am Vasav residing in Banjara Hills, Hyderabad. I am writing to share my experiences with the “Orange Chilli” restaurant near my house. I would want you to publish it in your “Sense and Dine” column on Sundays so that it would be beneficial for others.
I visited the restaurant last weekend with my friend who had just returned from Japan. We wanted to have some good food. So I took him to the “Orange Chilli”. It is situated at the top of a small hill, and the surroundings are picturesque. The dining hall was spacious, with very hospitable staff.
We ordered fried rice, paneer chilli dry, papad paratha and chilli potato. The service was quick. The food was delicious, so we ate much more than we usually would. The restaurant also offered a corporate discount. My friend was pleased about the lunch and praised me for taking him to such a good restaurant.
I have shared my experience with you so that other people in Banjara hills might get to know that there is an excellent outlet in their community.
Thanks in advance.
Formal Letter 7
You read in a newspaper that a company is going to renovate some school buildings in your local area that are in a poor condition. You would like to offer help. Write a letter to the charity paying for the renovation.
In your letter
- explain why you want to help with the renovations
- suggest what you can do to help
- say when you are available to start work
I am writing this letter w.r.t to your advertisement in the “Hindu” dated 6/6/2020 about the renovation of school buildings in Bijapur. I want to extend my help towards this cause.
I am Ravi Sen residing at No.10, Pethe Road, Bijapur. I am an interior designer by profession. Also, I am a part of the local association group, which does some charitable activities. I take part in their meetings regularly.
Recently, I worked on a project at Joy’s hotel in MG Road. The Hotel authorities very much appreciated it. I am a specialist in making sankheda furniture, which has its origins in Gujarat. So I can help create decorative wooden furniture for the school for free. I hope my experience will help you in your noble cause.
Currently, I am working on a project in a newly constructed apartment. I will be completing it by July 31, 2020, and can join you soon after that. I hope you will consider my request.
Please consider me for this project.
Formal Letter 8
You live close to a restaurant and have recently been disturbed by the noise coming from the restaurant in the evenings. Write a letter to the owner of the restaurant.
In your letter
- explain why you find the noise disturbing
- suggest a way to solve the problem
- explain what you will do if the problem is not solved
I am writing this letter to express my infuriation over the noise from your restaurant. I am Sagar residing at No.12, Amherst Street. I live in the corner of the street. Your restaurant is located just behind my house.
Your restaurant hosts parties every night and plays loud, jarring music, which is extremely disturbing. I have a son and daughter who are in their twelfth and tenth grade, respectively. Due to the noise, they find it difficult to concentrate on studies.
I advise you to change the acoustic architecture of your restaurant. Please consider installing soundproof glasses to avoid sound transmission. Kindly use sound-absorbing materials such as rock wool, fiberglass, wood fibers. They can help in noise attenuation as much as 10 dB. It woud be really helpful if you could do this on priority.
Despite my recommendation, if you continue with your current architecture, I will have to resort to law. I have already spoken to my advocate and will not hesitate to issue a legal notice.
Formal Letter 9
You have recently accepted a job in an English-speaking country. When you move to the new country, your children will need to attend school. Write a letter to the headteacher of your children’s new school.
In your letter
- explain that you are moving from another country
- describe your children and their educational needs
- ask for some information about the school
I am Susan from the Philippines working for ABC electric, headquartered in Wellington, New Zealand as a senior network engineer. I’ve been deputed to the factory in New Zealand for five years. So I’m planning to bring my family along with me. I have a nine-year-old daughter and six-year-old son. My wife, who had been working for a Bank, has resigned from the job. She is planning to look for opportunities in New Zealand.
My children went to a CBSE ( Central Board of Secondary Education) school when we were in the Philippines. They are in fourth grade and second grade, respectively. The medium of instruction was English. But I think there will be some additional attention required when getting admitted to a school in an English speaking country. They might need extra coaching on a few subjects, especially English.
It would be great if you can help me with information about the types of schools in New Zealand. I would also be interested in knowing the method of teaching in your school. Also, I would like to see if you have processes in place for students from non-English speaking countries to adapt themselves to the language used in your country.
Kindly share the information on the same.
Formal Letter 10
You recently went on a trip and thought that the tour guide was particularly helpful. Now you would like to show him/ her your appreciation. Write a letter to the manager of the tour company.
In your letter
- describe the tour
- explain why you liked the tour guide
- say what you would like the manager to do to reward the tour guide
I am Luna Dsouza, an English teaching staff at the Blue lily Higher Secondary School. Recently, our school organised a trip via your company. It was for students in the fifth grade, and the tour aimed at getting to know Karnataka better. The duration of the trip was four days and four nights.
Initially, I was uncertain about how things could be explained to school children. Luckily, you appointed Mr Joshua as our tour guide. He seemed to know Karnataka, in and out. From the way he spoke to me, I was convinced that children would learn a lot from this trip. Before reaching every place, he would narrate the history to the children in an engaging manner. I sensed that the children liked him.
As we toured every place, he gave elaborate information about things we saw, and when we went boating as Hogenakkal falls, he sang songs and the children were thrilled. They also made notes on what he spoke.
I highly recommend Mr Joshua as a tour guide for school children. He fits in just right. He is exceptionally brilliant and should get an increment for his work.