Formal Letter 1
Your local council is closing the children’s playground in your locality as not many children visit the park. Write a letter to the council requesting not to close it. Include the following in your letter:
- How important is the playground for children?
- Why don’t children go to the playground?
- What can be done to bring children back to the park?
I’m Thomas, residing at No.10, Silversmith street, Lucknow. I understand from the papers that the local council has decided to close the children’s playground in our locality. I am writing this letter to ask you to reconsider your decision. Playgrounds are an outlet to children after slogging in school. They can rejuvenate themselves and avoid getting burnt out. When they play as a group, it lightens their pressure of study. I have indeed seen children rushing to the playground and pestering the watchman to open the gate. The fresh air and sunlight are vital for their overall well being. Also, the playground has been there for ages.
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Of late, not many children come to the playground. There are many reasons for this. It is poorly maintained. Also, it is situated at the back of a river, and due to the recent rains, extra water from the river flooded the playground and made it unfit for play. All the play equipment got immersed in water. Mosquitoes started breeding in the filthy water. Infact, we had to make arrangements to suck the water. Parents stopped sending their children to the playground after this incident. Proper remedial measures could bring the children back to the park. The first step would be to create channels of diversion for the water from the river so that the playground remains safe. Also, a gardener must be appointed to take care of the weeding and pruning of little shrubs and bushes. Our association is willing to contribute a reasonable amount of money towards the renovation of the playground.
Expecting your immediate action in this regard.
Formal Letter 2
Your local city council has decided to pull down the oldest building in your area because of monetary problems. Write a letter to the planning manager.
In your letter
- Say why this building is important to you
- Explain what purpose this building can serve in the future
- Suggest possible ways to generate funds for the repair work
I’m writing this letter after learning about the local council’s decision to knock down the thousand-year-old building in the Bay area. I would request you to reappraise your stand.
The architecture of the building is unique and unparalleled. It was built by the Mughals and is a testimony to their engineering skills. The carvings and motifs on the walls are important historical pieces. It is not made of bricks but stones shipped from Iran and Arabia.
Due to lack of maintenance, the building lost its glory. If renovated, it can serve as a major tourist attraction and bring in a lot of revenue. It can also serve the interests of archaeologists. Infact, they may even take over the responsibility of maintaining it.
It is true that we need funds for refurbishment. Since the building is strong, we can arrange for musical concerts and dance programs by famous artists. The local council can also rent the building for stage shows. Besides, it can also raise funds by collecting donations from the locals. They will gladly help.
I hope you will contemplate the suggestion and re-examine your decision.
Formal Letter 3
You have completed the course and received a certificate, but you lost it on the way back. Write a letter to the Principal of the college.
In your letter, you should tell:
- how you lost the certificate
- why you need it
- what you expect the principal to do.
I am writing this letter to request you to issue a copy of my course completion certificate, which I lost, two days back. I graduated from your college with distinction. On receiving the certificate, I booked my train tickets to Chennai. I packed my bags but carried the certificate in my suitcase. Upon alighting from the train, I realised that I had forgotten my briefcase. The train had already left. I filed a complaint with the Railway Police.
But I need it urgently. I had received a job offer in my final semester, and the company is demanding the course completion certificate in another ten days. I tried to explain my situation to them. But the HR is reluctant to release the offer without the course completion certificate. I apologise for my carelessness in handling this issue. I promise you that I will be cautious henceforth. Please be considerate and issue a new copy of the same.
Awaiting your reply.
Formal Letter 4
You recently did a short cookery course. The cookery school has asked for your feedback on this course. Write a letter to the course director at the cookery school.
In your letter,
- describe what you enjoyed about the course
- say how much cooking you’ve done since the course
- suggest another cookery course you’d like the school to offer
I am Sandra Gabriel. I learnt the art of jam making from your institute, which conducted a crash course on cookery for people in our locality. It was an enjoyable experience. The teaching staff was accommodating.
I made a strawberry jam for my son’s birthday party, and my relatives appreciated it very much. Some of them demanded more. I followed the guidance given in your cookery class. I picked medium ripe fruits, cleaned them the way you instructed me to, sliced them the way my relatives would like, sterilized the jars used to store jam, and used sugar and lemon as preservatives. The jam was a big hit at the birthday party. I’ve stored some jam in the refrigerator as well.
I would like you to start another crash course on the art of pickling. I’m sure it would be beneficial, and many would enroll.
Thanks again for such a fantastic course!
Formal Letter 5
You have seen an advertisement in an Australian magazine for someone to live with a family for six months and look after their six-year-old child. Write a letter to the parents.
In your letter,
- explain why you would like the job
- give details of why you would be a suitable person to employ
- say how you would spend your free time while you are in Australia
I am writing this letter w.r.t your advertisement published in one of the Australian magazines dated 6/7/2020, where you had mentioned that you required someone to take care of your six year-old child.
I worked as a nurse in the ABC hospital but quit the job due to some personal circumstances. After a while, I took up a job as a part-time teacher at a play school near my house. My daily activities included feeding the children at the appointed time and putting them to bed at the appropriate time. Since I’ve outlined my experience in dealing with children, I think I would fit in very well as a caretaker.
While I’m in Australia, I would like to learn the Australian way of talking English, their life and culture. I think this would help in the long run. I also would like to visit famous places in Australia.
Please be considerate and offer me the opportunity to take care of your child.
Formal Letter 6
A large company in your area has decided to spend a certain amount of money, either to sponsor a local children’s sports team for two years, or to pay for two open-air concerts. It has asked for feedback from the general public. Write a letter to the company.
In your letter,
- describe the benefits of sponsoring the sports team
- summarize the benefits of paying for the concerts
- say how you think the company should spend the money
First of all, I would like to appreciate your organization’s honorable intentions in their willingness to sponsor a local children’s sports team for two years or arrange two open-air concerts.
Funding for the children’s sports team will undoubtedly be beneficial to the children. They can receive the best in class training and develop their abilities. Some of them may even get the chance to participate in tournaments at the national and international levels and bring laurels to your organization.
Arranging two open-air concerts is nonetheless a great initiative. It will help local music troupes to prove themselves.
I extend my support to both your initiative because both of them are beneficial to our community. However, in my opinion, I support the sponsoring of local children’s sports teams because our children might get the chance to get recognized globally. Concerts will be amusing but will be forgotten once they are over.
Thank you for your wonderful initiative.
Formal Letter 7
People in your area are having problems with their internet connection. Write a letter to the company which provides the connection.
In your letter,
- describe the problems
- explain how it is affecting people
- say what the company should do to help
I am writing this letter to express my frustration with your company’s internet connection. Your connection works intermittently, which causes great inconvenience to us.
At the time of booking, you promised us of an uninterrupted internet connection. Initially, it was all good. But the service degraded slowly. We are experiencing frequent disconnects in the last two days, and sometimes, the problem doesn’t get resolved at all.
People are affected in many ways. For example, I am on maternity, so I requested work from home option banking on your internet connection. Due to poor connectivity, I am not able to submit the deliverables on time. Internet calls don’t work, and I cannot connect to my boss on time for the meetings.
I hope you will take it seriously and act fast to resolve the issue at the earliest. Please send a technician to get the cables checked for any possible failure.
Expecting your quick action in this matter.